Inventory and management of fixed assets and inventory items
Assets identifies assets via barcodes, QR codes or RFID tags. Reduce inventory time by up to 80% vs. classical methods.
Fixed-asset registers maintained in Excel diverge from reality within 12 months: 10–15% of assets cannot be physically located during audit, forcing unplanned write-offs and failed depreciation reconciliation.
CFOs and Chief Accountants requiring audit-ready fixed-asset inventories and monthly depreciation reports synchronized with the ERP.
From kickoff to go-live 30 days
Methodology tested in 100+ implementations. We know every step, every pitfall, every accelerator.
Enterprise asset tracking & management with barcode, QR and RFID.
Rosistem Assets is an enterprise-grade solution for organizations managing thousands of critical assets. The platform tracks vehicles, IT equipment, machinery, tools, furniture, files, books, contracts and high-value inventory across warehouses, offices, job sites and field operations. It combines a back-office administration application with a mobile front-office app for barcode scanning, covering the complete asset lifecycle — from acquisition through depreciation to disposal — with over 50 standard and customizable reports.
Back-office & mobile front-office
The back-office application handles the complete asset database — locations, departments, responsible persons, categories, acquisition costs and depreciation. The front-office mobile app runs on Android devices (or Datalogic, Zebra, Honeywell and Intermec mobile terminals on Windows CE/Mobile) and is used by operators during annual inventories, asset moves and verifications. Each asset is identified by a printed barcode or QR label, or — in the Professional package — by an RFID tag that can be read without line of sight.
Check-out / check-in & maintenance
Check-out/check-in workflows let you assign tools, laptops, vehicles or instruments to employees or job sites with photo verification and digital signatures. The system schedules preventive maintenance, tracks service history and sends alerts when inspections or calibrations are due. Maintenance costs are captured per asset, feeding into the depreciation and total-cost-of-ownership reports. RFID read-range alerts detect when an asset leaves a protected zone.
Depreciation, reports & compliance
Assets handles linear, accelerated and custom depreciation methods with automatic monthly postings. Over 50 standard reports cover inventory lists by location, department, responsible person, category and financial status, with exports to Excel, CSV and PDF. The dashboard surfaces KPIs — total asset value, depreciated value, assets due for maintenance and assets missing from the last inventory — and role-based permissions (Admin, Manager, Viewer) keep data governance tight.
Categories, groups & transactions
Assets are organized in customizable categories (IT, furniture, vehicles, tools, books, contracts) and hierarchical groups that mirror the organization chart. Every transaction — acquisition, allocation, transfer, repair, write-off — is logged with a full audit trail. The Transactions module serves as the single source of truth for auditors and financial controllers, with drill-down from summary KPIs to the individual asset move.
Everything you need, in one system
Barcode, QR & RFID identification
Three identification technologies on the same platform — pick what fits your asset class.
Mobile app with offline mode
Work without connectivity during large inventories; sync when back online.
Over 50 standard reports
Location, department, responsible, category, financial, maintenance — all configurable.
Label printing from back-office
Generate and print custom barcode / QR labels directly from the asset record.
Role-based access control
Admin, Manager and Viewer roles with per-module granularity.
Photo verification
Attach photos at check-out / check-in to document asset condition.
Integration API (REST/SOAP)
Webhooks and APIs connect to SAP, Oracle, Dynamics, NetSuite and custom ERPs.
Multi-language (RO/EN)
Bilingual UI out of the box with support for additional languages.
Real-world scenarios by industry
Connects with the systems you already run
Runs on any industrial terminal
The application, up close
Key objectives
Five objectives. One complete fixed asset system.
Identification
Identify any asset via barcode, QR or RFID in seconds. Fast labeling at reception or at first inventory.
Location tracking
Know the exact location of every asset: room, floor, department, secondary location. Full movement history.
Fast inventory
Reduce annual inventory time by 80% vs. paper-based methods. Real-time inventory with Android terminal.
Compliance
Meet legal annual inventory requirements. Depreciation reports compliant with Romanian law and IFRS.
Ghost asset elimination
Eliminate ghost assets that consume depreciation budget without physically existing. Companies recover on average 15–20% of asset value after the first accurate inventory.
Demo video
See the app in action
Features
Complete modules for fixed asset management
From receiving to shipping — every stage controlled, every operation traceable.
Fixed asset inventory
Complete register of all assets: name, serial, value, depreciation, condition, owner, location.
QR / Barcode / RFID tagging
Fast tagging with QR code, 1D/2D barcode or RFID tag. Print labels directly from the app.
Depreciation reports
Automatic calculation of linear, degressive or accelerated depreciation. Export accounting reports to Excel and PDF.
Asset transfer
Asset transfers between locations, departments or owners with validation and electronic signature.
Import / Export Excel
Import asset data from Excel at initial setup. Export anytime to Excel, CSV or PDF.
Audit trail
Full history of all changes: who, what, when. Automatic logging for internal and external audit.
Android application
Mobile app for inventory using scanner or phone camera. Works online and offline. Compatible with Zebra, Honeywell, Datalogic, Newland, Unitech.
Asset check-in / check-out
Manage asset loans and returns. Know at any time who owns an asset, since when and where it is. Full audit trail.
Maintenance & service
Plan preventive maintenance interventions per asset. Manage work orders, service costs and repair history.
Warranty & compliance alerts
Automatic alerts on warranty expiry, maintenance due dates or asset end-of-life. Compliance reports for audit.
Compatible hardware
Runs on Zebra, Honeywell, Datalogic, Newland, Unitech terminals and any Android device
Rosistem applications run natively on Zebra, Honeywell, Datalogic, Newland and Unitech industrial terminals, as well as any Android smartphone or tablet. No additional hardware licensing costs.
Why Rosistem
Fast implementation. Guaranteed ROI. Local support.
How Rosistem Assets Works
- Labeling: At reception or first inventory, each asset receives a QR, barcode or RFID tag.
- Registration: Scan tag → fill asset card (serial, value, depreciation, owner, location).
- Inventory: Operator scans assets in the field with Android terminal. System automatically marks "found" or "missing".
- Reporting: Instant report with found, missing and new assets. PDF/Excel export for accounting.
- Maintenance: Automatic alerts for expired warranty, planned maintenance or fully depreciated assets.
Answers to your questions
How many assets can the system manage?
There is no practical limit. The system has been tested with inventories of over 50,000 assets.
What if an asset has no label?
The system allows field labeling during the inventory — no separate preparation phase needed.
Does it integrate with accounting software?
Yes. Export is in Excel or PDF format compatible with all Romanian accounting programs.
Is it compliant with OMFP 2861/2009?
Yes. Reports comply with the annual inventory order and OMFP 2861/2009 requirements.
Available packages
Choose the right package
Per company, unlimited annual inventories.
Starter
For small companies, up to 1,000 assets.
- 1,000 assets
- 3 users
- Barcode + labels
- Mobile inventory
- Standard reports
Professional
For mid-size organizations, RFID, multi-department.
- 10,000 assets
- Unlimited users
- RFID UHF
- Multi-department, multi-site
- Automatic depreciation
- ERP integration
Enterprise
No limits, dedicated SLA, customizations.
- Unlimited assets
- RFID + biometrics
- Mobile employee portal
- Custom API
- 24/7 SLA
Prices are indicative, excluding VAT. Monthly or annual billing (10% discount on annual plan).
Ready to implement Rosistem Assets?
Request a free, personalized demo for your company. Our consultant will contact you within 24 hours.